Medical Records

Saint Luke’s manages your medical information, including medical records requests. To request your records, see below for quick and easy options. We are dedicated to ensuring your records are kept in strict confidence and are not released without the patient’s consent, except as required by law. 

There are two ways to request a copy of someone’s medical records: online and by mail. You have the option to select the format you would like to receive the records (via mySaintLuke's Patient Portal, secure email, mail, etc.). 

Patients

We offer an online records request tool that verifies your identity by asking for a photo of your driver's license, which can be taken via webcam or smartphone. There is no additional charge to use this service.

Note: Please use a recent version of Chrome, Firefox, or Safari.

REQUEST YOUR MEDICAL RECORDS

mySaintLuke's Patient Portal     
We provide secure online access to medical records, including lab results such as COVID-19 testing, via mySaintLuke’s. 

Log in or sign up

Mail, email, or fax     
Send the completed Information Request–Patient Authorization form to:

Release of Information     
901 E 104th Street, Mailstop 6N     
Kansas City, MO 64131     
816-932-3415 fax     
roi@saint-lukes.org

• Instructions for Authorization Form (PDF)
• Information Request—Patient Authorization (PDF)
• Solicitud de Información – Autorización de Paciente (PDF)

Medical professionals

Our paperless request process includes no login needed, enhanced security, and no faxing, scanning, or printing required to save time.

Note: Please use a recent version of Chrome, Firefox, or Safari.

REQUEST PATIENT MEDICAL RECORDS

Family members/caregivers

Proxy access is when a family member or caregiver can view a portion of a patient’s medical record including protected health information (PHI). The access must be authorized by the patient, and multiple parties may be given access.

A proxy is not the same thing as a guarantor. Both a proxy and a guarantor can pay a patient’s bill, but only a proxy gets access to their medical information. Proxies must be 18 years of age or older.

Minors ages 0 – 17     
Ages 0 – 11: A parent or legal guardian may access the lab results of a child (ages 0 – 11), including COVID-19 test results, by requesting proxy access to the child’s mySaintLuke’s Patient Portal. You can request proxy access in a Saint Luke’s clinic, by calling 816-880-6036, or by completing the request form:

Ages 12 – 17: Due to patient privacy laws, the parent of a child ages 12-17 cannot access lab results except COVID-19 test results on behalf of a child—even with proxy access. The child must set up their own mySaintLuke’s Patient Portal account, access the results, and share with the parent.

If you are having problems accessing your COVID-19 test results, call the ordering provider’s office for assistance.

Requests for adult-to-child (patient is age 0–11) or adult-to-teen (patient is age 12–17) access can be completed in a Saint Luke’s clinic, by calling 816-880-6036, or by completing the request form:

• Child-to-Adult Proxy Request Form (PDF)
• Formulario de solicitud de proxy de adulto a niño (PDF)

Adults     
For adult-to-adult (patient is age 18+) access, they can fill out the authorization form for adult-to-adult in the mySaintLuke’s Patient Portal, or can complete the request form:

• Adult-to-Adult Proxy Request Form (PDF)
• Formulario de solicitud de proxy de adulto a adulto (PDF)

Completed forms should be sent to Saint Luke’s Health Information Management at proxyrequest@saintlukeskc.org.

Revoking proxy access     
If you choose to have proxy access revoked please send a request in writing including:

• Your name, date of birth, address, and gender
• Name of whom you wish to revoke proxy access to your mySaintLuke's patient portal

You can send this revocation via email at proxyrequest@saintlukeskc.org or mail at:

Saint Luke’s Health System     
Attention: Health Information Management     
901 E 104th Street     
Kansas City, MO 64131

Temporary access to your medical record

With the Share Everywhere tool, you can share your medical information with the other clinical providers who are taking care of you. Using your mySaintLuke’s account, you can generate a share code and provide it to the person you want to share your health data with. This might be a doctor, chiropractor, physical therapist, dentist, or school nurse, for example.

The share code recipient enters that code and your date of birth on the Share Everywhere website to receive a one-time, temporary access to your health information. After requesting a share code, the person receiving the code will have 5 minutes to use the code and view your health record. The person who views your information can also write a note into your health record to help keep your care team informed of the care they provided.

If your care provider knows you are sharing your record and is ready to accept the share code, sharing your record is easy and takes only a minute:

1. Go to the Share Everywhere tool in mySaint Luke’s and make sure your outside provider has a web browser opened on the Share Everywhere web page: www.shareeverywhere.com
2. Click “Generate Share Code.” This code is only valid for five minutes after creation and can only be used once.
3. Share the code with your outside provider.
4. The provider can then review your healthcare summary and optionally choose to write a note to route back to your medical record.

Health Information Exchange

Health information exchanges make patient health information easily and securely accessible between organizations. Saint Luke’s Health System  participates in various electronic health information exchanges. Learn more at saintlukeskc.org/HIE.

21st Century Cures Act

Saint Luke's Health System complies with the 21st Century Cures Act. If you believe we are not meeting the objectives of the Cures Act, please contact compliance@saintlukeskc.org.

Third Party Applications

Saint Luke’s Health System makes it easy for you to access your health information through third party applications.  This connection allows the third party application to access parts of your health record to (1) receive health information and to share that information with your healthcare providers; or (2) provide your health Information to the third party application designated by you.  Such data may include but is not limited to: results, allergies, medications, and immunizations. 

Saint Luke’s Health System does not endorse any specific third party application.  Selecting one of the applications is the patient’s choice and Saint Luke’s Health System is not responsible for the information collection, use, disclosure or security policies or privacy practices of such third party applications.  Please be sure to review the terms and conditions and privacy policy of your selected application prior to requesting your information be shared. 

You can follow these instructions to request access.

Questions?

For general medical records questions, email roi@saintlukeskc.org.

For proxy access for family members/caregivers, email proxyrequest@saintlukeskc.org.